Trucking Document Dispatch Service
- Comprehensive coverage
- Management of all trucking documents
- Years of industry expertise and dedicated personnel
Services for Dispatching Transportation Documents
Document dispatch services are aware that for truck drivers, moving goods from point A to point B is not the end of the day. Long after their journey is through, truck drivers still have hours of administrative paperwork to complete. To maintain compliance with safety and U.S. Department of Transportation rules, strict documentation requirements must be satisfied. The list of paperwork includes insurance papers, log books, trip sheets, bills of lading, and accident/incident reports, to name just a few. Truck drivers may feel overburdened by the amount of documentation they must complete. Document delivery services may be useful.
SPEED TRUCKING's job is to provide the best loads in the market for every driver. Our expert team ensures that drivers from any region and state get high-quality and best-paying loads.
Documents service dispatch: mandatory paperwork
Commercial truck drivers need to know more than how to operate their rig and follow state and federal safety guidelines. Completing paperwork is a significant part of the job. Failure to complete and file all your mandatory documentation can cause problems. For instance, receipts for all expenses during a trip must be attached to trip sheets. Whether you work for a carrier that will reimburse you directly for the expenses or you file them on your annual tax return, you must have documentation that meets the conditions of the Internal Revenue Service (IRS). Our documents service dispatch can help.
Here is a breakdown of some of the other required documents for which truck drivers are responsible:
- Customs paperwork. This is necessary for truckers with routes that cross the border from the U.S. into Canada or Mexico.
- Trip sheets. Every company has them, and they must be completed accurately if you want to get paid.
- Accident/incident reports. Whether you have damaged freight or were involved in a crash, most carriers require a detailed report for their records and to ensure compliance with DOT regulations.
Mandated DOT documentation
Every truck driver carries a document folder in their rig. Inspections can go south in a hurry when truck drivers are missing required DOT documentation. As part of our documents service dispatch, we ensure truck drivers are never caught unprepared. Here is what we help you keep updated:
- Authority documents that authorize owner-operators or drivers for carriers to transport freight. It must include your company name and motor carrier number.
- Certificate of insurance lists your insurance provider and policy numbers, plus contact information for your insurance agent.
- Truck registration documentation that includes your truck’s VIN, license plate number, and make/model. Information on the rig’s registered owner also is required.
- Annual inspection paperwork that verifies a truck driver’s rig is operational and free of defects. Having the inspection sticker on the side of your truck is not enough. You need the supporting documentation in your official files.
- Lease agreements are required for owner-operators and drivers who are operating a vehicle that is not registered under their names.
- International Fuel Tax Agreement (IFTA) stickers and cab cards showing annual updates, company information, and expiration dates.
- Electronic logging device (ELD) instructions must be inside your truck and presented during any roadside safety inspections.
- Backup paper logs are required, even for truck drivers who use ELDs. DOT regulations state truck drivers must keep the equivalent of a week’s worth of driver logs.
- Hazmat permits for both individual states and federal licensing requirements for truck drivers who transport hazardous materials.
Document dispatch services for owner-operators and trucking carriers
Find, negotiate, and book leads with our document dispatch services for owner-operators and trucking carriers. Owner-operators and carriers spend countless hours hunting down new leads and securing the necessary contracts and paperwork to start working with new clients. Logity takes the pain out of the process by helping you to build a network of shippers with freight needs that match your service areas.
Once we identify matches, we do the hard work of negotiating the best rates and conditions and getting all contractual obligations met. Reach out to our team to learn more about how we can help grow your business through our document dispatch services.
How document service dispatch works
It is called mandatory documentation for a reason. Failure to comply means truck drivers may not get paid for their time. In some scenarios – like accidents – improperly completing the required paperwork can cost truck drivers their commercial drivers’ licenses.
When you choose SPEED TRUCKING for document service dispatch management, you can rest assured we provide competent and reliable documentation support. We track every load transported by truck drivers from start point to endpoint. Our weekly reports detail loads and miles, rate confirmations, and other necessary paperwork. We take the hassle out of completing required documentation so truck drivers can enjoy more downtime and carriers are covered for all mandated paperwork.
Why choose Logity for your document service dispatch needs?
Dedicated, devoted, and professional. They are the three reasons why carriers, owner-operators, and trucking companies choose Logity for our document dispatch services. We promise our clients good service, honesty, transparency, and the benefit of our business acumen in negotiating the best rates. Spend less time on mundane administrative tasks and more time growing your trucking business with Logity in your corner. Contact us today for a hassle-free quote on our services.
Simply put, we buy you time to increase your earnings. The majority of owner-operators enter this industry with the intention of hauling loads and making money, only to become mired in paperwork, regulations, and agreements that prevent them from doing what they should be doing to make money. SPEED TRUCKING helps your business run smoothly so you may take on more loads by handling all the business support tasks you'd like to delegate. Also, when it comes to negotiating, our goal is to secure the greatest prices for your cargoes so that you can increase your income.
Surprisingly, no. If you want to recruit capable and competent talent, you need to develop and undergo a pretty vigorous recruitment process, which takes time and — if you need the services of headhunters — money. Even if you find what you are looking for, you will most likely need to provide office space — yet another expenditure — and in some cases, further training. Meanwhile, as many of our clients have admitted, hiring SPEED TRUCKING turns out to be more cost-effective than even having one full-time dispatcher. Our industry expertise, networks, and experience make us the best at what we do.
Nope. You hire SPEED TRUCKING on a month-to-month basis. We don't make trucker drivers commit long-term upfront because we believe in earning your business. If you aren't happy, we aren't happy, so we'll work hard for you. But we also believe that all business owners should have the freedom to work with whomever they want. It's important for us to keep that freedom for you.
Signing up with SPEED TRUCKING is a breeze since you can submit documents to us online.
- First, you sign our Dispatch Carrier Agreement, a document that clearly sets out our responsibilities and our responsibilities. This is meant to protect both of us — it is not a long-term service contract by any means. Our services are month-to-month, and you are not penalized for discontinuing our service.
- You will also need insurance that names SPEED TRUCKING as the certificate holder. This is common industry practice for shippers, dispatchers, and brokers — it just allows us to conduct business at your behest and on your behalf when you want us to. Make sure the insurance sets out liability as well as cargo coverage.
- We also need the Carrier Set-Up Package and references for the shippers and brokers we work with and for our records. Your MC Permit and signed W9 form should be here as well.
- At SPEED TRUCKING, we keep impeccable and accurate records — and always maintain compliance with all safety, regulatory, and industry requirements — so we also need a copy of the CDL for each driver we will be dispatching.
We offer truck dispatching, billing, paperwork, rate negotiating, IFTA reporting, accounting, and other services to our clients. A comprehensive service package or a number of the goods you require for your organisation are also options.
